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General Description
Policy Provisions
Performance Evaluation
Subject Experts
Lottery Process and Room Selection

Document Number: RESLIFE--001 Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 08/17/2012
Primary Author: Director of Residence Life and Greek Affairs Status: Approved
Date Originally Created: 02/17/2012

General Description

Information about the lottery and room selection process relative to Residence Life policy.


Delineation of policy and process.



Responsibility: Residence Life

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Relevant Knowledge: In order to comply with this policy you should know:
Current University policy

Terms and Definitions: Additional training

Corrective Action

Loss of privilege, general

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Policy Provisions


In an effort to provide a fair distribution of rooms to returning students, Residence Life has developed a multiple lottery type system that will account for social class standing.  Within the lottery process for each building, students will be assigned a point value:


Paying Graduate Students     3 points

Rising seniors     3 points

Rising juniors     2 points

Rising sophomores     1 point


For the purposes of the lottery, Residence Life will use a persons attempted hours to determine their point value. Graduate Assistants who receive housing as part of compensation will be assigned their housing by Residence Life and cannot be part of the Room Selection Process.


The Office of Residence Life will hold multiple sessions to introduce our students to the lottery and room selection process. A power point presentation will outline every step of the room selection lottery and process for room selection.  These sessions will be held for at least two weeks leading up to lottery and will be at various times throughout the days.  The schedule will have a wide variety of times and days to provide every student with at least two opportunities to attend.




· Find a roommate(s) and suitemates.   All students who want to select a suite must do so with roommates/suitemates.  

· Complete the Suitemate Assignment Form for your group.  This is the form where individuals state who they are living with and what meal plan they want for the upcoming semester.



Day of Lottery

· When a group has been formed, the first person to draw a number must have their group’s Suitemate Assignment Form with them in order to draw.

· Residence Life will have a master list and remove names from that list once a form has been turned in – MAKE SURE YOU ARE ONLY ON ONE LIST!

· Residence Life will confirm each person’s point value and determine from which jar the group will draw

· Jars are broken up into point values based upon the possible make-up of individuals living in the units/suites

· Everyone in the room/suite will pick a number. If you want someone else in your group to draw your number for you, please e-mail

· Everyone in the group does not have to draw their number at the same time.

· There is no need to wait in line early to be the first to pick – it is a random draw.


Following Lottery

· Once everyone in the group has drawn a number, Residence Life will take the lowest number drawn by any member of the group to determine what order the group selects its room.

· Example – Your group has 5, 43, 12, 78, 123, 150. Your group will use 5 as its number for room selection

· Once all groups have gone and drawn numbers, Residence Life will take the group’s lowest number to determine their place in room selection.

· You cannot switch numbers with anyone – in other words if your group gets 2, 3, 41, 95, 150, and 280 – you can’t let another group have your #3.



Room Selection

· Starting with the highest point total jar (18 for CV, 12 for “NEW”), groups will be called to select their room.

· Beginning with the group who had the lowest number drawn for that jar, the process will continue until all groups in that jar have selected their rooms.

· Once all groups in the highest point total jar have selected rooms, we will proceed to the next point total jar and so on until all rooms are filled or everyone is housed.

· Once you and your group have selected a room, you are done and free to go.

· If you or your group cannot be in attendance at selection, email to grant permission to their suitemate and/or Residence Life to draw their lottery number and/or select their room. This must be done at least 24 hours prior to the start of the lottery or the room selection itself.

· If you or your group are not at selection and have not e-mailed Residence Life to select your room for you, your group will not get a selection and we will move to the next group.



Other Information

· Make sure if you cannot be attendance that you are okay with whatever your group picks for you – changes cannot be made after the fact. 

· If an entire group cannot be in attendance, they can contact the Director of Residence Life to make their selection for the group.

· Once you have picked a room/suite – you are out of the process.  You will not be allowed to switch to another preference once you have gone through one selection process.

· Suites or people within the suites may not be changed for purposes of “playing the system.”

· Roommate/suitemate changes will not be granted until after the fourth week of the fall semester and the room change process must be followed.

· There are a few spaces in each building held open for international/transfer/exchnage students – if you would like to room/share a suite with this group of students you may go through the process – however once those spaces are filled you will not be allowed to select the room/suite without finding a roommate.


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Performance Evaluation
Performance Metrics: Compliance with standard policy and procedure

Consequences: Further training
Loss of privileges

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Subject Experts
The following may be consulted for additional information.
Director of Residence Life and Greek Affairs

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