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General Description
Requirements
Policy Provisions
Subject Experts
Facility Scheduling
Policy

Document Number: STUD--108 Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 07/11/2013
Primary Author: Dean of Students Status: Approved
Date Originally Created: 11/11/2011

General Description
Description:

Policy on facility scheduling


Purpose:

Delineation of policy


Scope:

Students


Responsibility: Dean of Students
Student Life
Executive Director of Facilities and Safety

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Requirements
Relevant Knowledge: In order to comply with this policy you should know:
Standards of good practice
Standard company policies
Current University policy

Terms and Definitions: Additional training

Corrective Action

Loss of privilege, general

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Policy Provisions
1.

Facility Scheduling


All University facilities shall be scheduled through the President’s Office.  However, each student organization must first consult with the Office of Student Life to ensure proper scheduling of student life events.  In keeping with the CU policy on Space Management, space for courses is to be assigned by the Registrar and office space assigned by the Executive Director of Facilities and Safety. Both classroom and office spaces are to be placed on the Master Facilities Schedule as per this policy. It is recognized that many areas throughout the campus have “primary” uses, e.g., athletic fields, fine arts studios, classrooms, etc.  Every effort will be made to consult those individuals responsible for the primary usage of these spaces prior to scheduling of other events.  Primary users will have priority; however, the primary use must be placed on the Master Facilities Schedule to receive priority.  Those events not placed on the Master Facilities Schedule will be considered unofficial and may be bumped by properly scheduled events.

 

1. Alcoholic beverages are not permitted at any time in any University facility without explicit prior written permission of the President of the University.

2. Possession or use of drugs, illegal substances, or firearms are not permitted at any time.

3. Each organization wishing to use campus facilities must name a responsible person. The responsible person is liable for ensuring that the event in the facility complies with University policies. Failure by the group or by individuals to comply with University policies will be the responsibility of offending parties and the responsible person.

4. Participant behavior is the responsibility of the responsible person. Failure to control participant behavior will be grounds for forfeiture of rental privileges, monetary fines, arrest by local law enforcement agencies, and/or adjudication through the University disciplinary system and/or local courts.

5. Cumberland University security personnel has jurisdiction to enforce University policies. The responsible person and participants are liable for complying with requests of security personnel. Failure to comply with security personnel requests will be grounds for forfeiture of rental privileges, monetary fines, arrest by local law enforcement agencies, and/or adjudication through the University disciplinary system and/or local courts.

6. The responsible person is liable for ensuring that the facility is returned to its original condition before rental. This includes cleaning the facility and returning fixtures to appropriate places. Any repairs or cleaning charges needed to return the facility to original condition will be charged to the responsible person.

 


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Subject Experts
The following may be consulted for additional information.
Dean of Students

Executive VP

Executive Director of Facilities and Safety

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