To Home Page To Home Page
General Description
Requirements
Policy Provisions
Performance Evaluation
Subject Experts
Interim Suspensions
Policy

Document Number: STUD--001 Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 07/11/2013
Primary Author: Executive VP Status: Approved
Date Originally Created: 02/28/2012

General Description
Description:

Information about the Interim Suspension policy relative to student conduct and Title IX guidelines.


Purpose:

Delineation of policy.


Scope:

All faculty, staff, students, and administrators


Responsibility: Dean of Students
Executive VP
Legal Counsel

Back to Top

Requirements
Relevant Knowledge: In order to comply with this policy you should know:
Current University policy
Federal statutes

Terms and Definitions: Additional training

Corrective Action

Loss of privilege, general

Back to Top

Policy Provisions
1.

What is an Interim Suspension?


In a situation where it is determined that a student s continued presence at the University constitutes an immediate threat of harm to the student, other individuals, and/or University property, the Executive Vice President, the Dean of Students, or the Executive Director of Facilities and Safety may suspend a student pending final disposition of the case through the University judicial process.

 

An Interim Suspension means that the student cannot attend classes and must leave University property and remain off University property until an Interim Suspension review hearing is conducted or a University judicial review is completed.


2.

How quickly is an Interim Suspension decision implemented?


A student is typically interim suspended within twelve to twenty-four hours of the University s notice of an incident. If the student lives in University-owned/operated housing, she or he must vacate her/his room and turn in her/his room, apartment, or suite key by the date and time in which the Interim Suspension takes effect. The student cannot return to campus until an Interim Suspension review hearing or judicial hearing is conducted for the case.


3.

How is a student informed of his/her Interim Suspension?


A letter from the Executive Vice President, the Dean of Students, or the Executive Director of Facilities and Safety is either hand-delivered to the suspended student or the suspended student is required to pick up the letter from the Office of the Executive Vice President, the Dean of Students, or the Executive Director of Facilities and Safety's office in Memorial Hall. This letter provides the date and time that the Interim Suspension takes effect and explains the student's right to have the Interim Suspension decision reviewed.


4.

How does an Interim Suspension Review Hearing get scheduled?


A student who is Interim Suspended has the right to have the decision reviewed and either supported, modified, or revoked within ten (10) calendar days of the effective date of the Interim Suspension, unless circumstances warrant an extension. Interim Suspension reviews are scheduled through the Office of the Executive Vice President or a designee upon the suspended student's request. Interim Suspension review hearings are not automatically scheduled;  they must be requested by the involved student.

 

Interim Suspension review hearings are scheduled to occur weekdays between 8:00 a.m. and 4:30 p.m. (depending on the availability of a review officer) and generally take place in the Office of the Executive Vice President.


5.

What happens at an Interim Suspension Review Hearing?


A trained university administrator or faculty member will review the Interim Suspension decision by speaking with the suspended student and reviewing all submitted paperwork, such as incident reports and/or judicial referrals. The suspended student may arrange to have one person of her/his choice attend the Interim Suspension review hearing with her/him; however, the suspended student is expected to speak for her/himself during the review. The person attending the review with the student is not permitted to speak without the permission of the Interim Suspension Review Officer.

 

A recommendation comes from the Interim Suspension Review Hearing and is directed to the Executive Vice President, the Dean of Students, or the Executive Director of Facilities and Safety or their designee.


6.

What are the potential outcomes from an Interim Suspension Review Hearing?


As a result of an Interim Suspension review hearing, the review officer may uphold the Interim Suspension (thus requiring the student to remain off campus and out of classes until a judicial hearing occurs), may revoke the Interim Suspension (thus immediately reinstating the student), or may take other action (i.e., permit the student to attend class but require her/him to otherwise remain off campus property, etc.).


7.

Is the decision of the Interim Suspension Review Hearing Officer final?


Unless the Interim Suspension review hearing is scheduled in conjunction with the final disposition of the judicial case (i.e., university judicial hearing) it does not result in a final decision on the student's status. The purpose of the Interim Suspension review is to determine whether or not a student may be present on University property and/or attend classes pending the outcome of the judicial board hearing.

 

Once an Interim Suspension Review Officer makes a decision, she or he notifies the involved student of the outcome verbally and in writing. There is no appeal process for the Interim Suspension Review Officer's decision.


8.

How quickly is a student notified of the Interim Suspension Review decision?


Generally, a decision is provided to the suspended student within twenty-four hours or on Monday morning if the review hearing occurs on a Friday. However, in circumstances where multiple students have been Interim Suspended in association with one incident, the Interim Suspension Review Officer reserves the right to delay a decision until she or he has met with all involved students.


9.

What if a student msses classes during an Interim Suspension but is later reinstated?


The student is guaranteed the opportunity to make up any academic work missed during the time in which the Interim Suspension was imposed. The Office of Academic Affairs will contact the student's professors to indicate that they must assist the student with making up missed work. However, it is the student's responsibility to make specific arrangements with the faculty member to complete assignments.


10.

Why does a student have to go through a judicial hearing if she or he has had an Interim Suspension Review Hearing?


The purpose of the interim suspension review hearing is to determine whether or not the interim suspension should be upheld or modified pending the final judicial board hearing. This review is provided for expediency since judicial hearings are often difficult to schedule in a timely manner.

 

The judicial hearing, including the appeal process, is the final determination of the students status (please see information on judicial hearings).

 

If you have additional questions concerning Interim Suspensions, please contact the Office of the Executive Vice President at 615-547-1225 or the Office of the Dean of Students at 615-547-1387.


Back to Top

Performance Evaluation
Performance Metrics: Compliance with standard policy and procedure
Compliance with federal mandate

Consequences: Further training
Loss of privileges

Back to Top

Subject Experts
The following may be consulted for additional information.
Dean of Students

Executive VP

Legal Counsel

Back to Top

This page created 10/30/2014 using Zavanta® version 6.0