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General Description
Requirements
Policy Provisions
Performance Evaluation
Attachments
Subject Experts
Testing Procedures
Policy

Document Number: DISAB--102 Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 09/12/2012
Primary Author: Director of Counseling/Disability Services Status: Approved
Date Originally Created: 11/16/2011

General Description
Description:

Information about testing procedures relative to Dean of Students


Purpose:

Delineation of policy


Scope:

All faculty, staff, students, and administrators


Responsibility: Counseling/Disability Services
Dean of Students
Executive VP
Legal Counsel

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Requirements
Relevant Knowledge: In order to comply with this policy you should know:
State statutes
Standards of good practice
Standard company policies
Local statutes
Federal statutes
Current University policy

Terms and Definitions: Additional training

Corrective Action

Fine

Loss of privilege, general

OCR visit

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Policy Provisions
1.

Testing Procedures


Students who have Special Accommodation needs during exams will have quizzes, tests, and exams proctored by faculty members whenever possible.  Faculty members who are unable to meet this need should notify the Director of Counseling and Disability Services as soon as possible during the course of the semester.  If a student expresses concern that the faculty member is unable to meet their Special Accommodation needs in a given class and the faculty member and the student cannot resolve the issue, the faculty member should direct the student to complete a Written Notice of Failure of Accommodation to Meet a Need  of a Student with a Disability Form (Appendix E) and submit it to the Director of Counseling and Disability Services.  This form should also be submitted by the student if a student and faculty member are unable to satisfactorily meet Special Accommodation needs and would like the student’s quizzes, tests, or exams proctored by the Director of Counseling and Disability Services.

 

When a student or a faculty member requests that the Director of Counseling and Disability Services proctor an exam, the Testing Procedures Policy must be followed.   The Director of Counseling and Disability Services will be unable to provide testing services if the procedures are disregarded. Each student is required to make his/her own arrangements for testing adjustments with the Director of Counseling and Disability Services  at least 48 hours prior to the test time.   A Test Information and Adjustment Forms (Appendix F) must be given to the instructor at least 48 hours prior to the test time. The faculty member is to complete the form and send it, along with the test, to the Director of Counseling and Disability Services at least 24 hours prior to test time. Tests will remain in a securely locked cabinet until the time of the test.  Once the procedures are followed to request that Disability Services proctor a test:

a. Tests will be proctored by the Director of Counseling and Disability Services in a quiet, climate controlled room when a faculty member is unable to meet a student’s accommodation needs.  At the beginning of each semester, students will be asked to sign an Accommodation Acknowledgement and Acceptance Form (Appendix G) that the testing rooms identified by the Director of Counseling and Disability Services that semester meet their needs.

b. A proctor will be provided for each test. Students taking the tests will not be granted any more time than that determined to be appropriate prior to the test. Students  will be expected to comply with the Testing Room Policy on Personal Belongings (Appendix H) at all times during the course of the quiz or test.

c. Proctors will complete a Testing Report (Appendix I) during each exam and will submit this along with the exam and the answer sheet to the Director of Counseling and Disability Services.

 


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Performance Evaluation
Performance Metrics: Compliance with standard policy and procedure
Compliance with federal mandate

Consequences: Fine
Further training
Loss of privileges
OCR visit

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Attachments
Testing in Progress Door Cover
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Testing Report
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Weekly Time Report
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Personal Belongings Policy for Testing Room
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Written Notice of Failure to Accommodate
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Accommodations Acknowledgement and Acceptance
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Test Information and Adjustment Form
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Subject Experts
The following may be consulted for additional information.
Dean of Students

Director of Counseling/Disability Services

Executive VP

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