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General Description
Requirements
Policy Provisions
Performance Evaluation
Attachments
Subject Experts
Documentation Requirements for a Disability
Policy

Document Number: DISAB--101 Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 07/15/2015
Primary Author: Director of Counseling/Disability Services Status: Approved
Date Originally Created: 11/16/2011

General Description
Description:

Information about documentation requirements for a disability


Purpose:

Delineation of policy


Scope:

All faculty, staff, students, and administrators


Responsibility: Counseling/Disability Services
Dean of Students
Executive VP
Legal Counsel

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Requirements
Relevant Knowledge: In order to comply with this policy you should know:
State statutes
Standards of good practice
Standard company policies
Local statutes
Federal statutes
Current University policy

Terms and Definitions: Additional training

Corrective Action

Fine

Loss of privilege, general

OCR visit

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Policy Provisions
1.

Documentation Requirements for a Disability


Before a student may file for academic adjustments, documentation of the disability should be provided. Documentation should be as current as possible and must be furnished by a licensed medical or psychological examiner on official letterhead and signed by the examiner. If documentation is older than three years, the Disability Services Office may require an updated assessment depending upon individual circumstances and the nature of the disability (some disabilities change over time, while others are more permanent).  The qualified professional must be licensed or certified to diagnose the disability in question. Documentation is required by Section 504 of the Rehabilitation Act of 1973 in order to provide requested academic adjustments.

 


1.1

Information should include:


· date of assessment and diagnosis

· current functional impact of the disability and limitations of the disorder on the student’s academic performance

· treatments or medications in current use

· expected duration, stability or progression of the condition

· specific recommended academic accommodations for the condition with a rationale for each recommendation

· for psychiatric disabilities, a complete DSM-IV-TR or DSM-V with assessment procedures, evaluation instruments and results in addition to all of the above

 


1.2

Authorization for Release and Exchange of Information


The documented disability must be a physical or mental impairment that substantially limits one or more major life activities. A qualified individual with a disability must satisfy the requisite skill, experience, education, and other program-related requirements and can perform, with or without reasonable adjustments, the essential requirements of such a program.  The student will be asked to sign an Authorization for Release and Exchange of Information Form (Appendix C) if they desire contact between the staff of the Counseling/Disability Services Office, and their healthcare provider, and/or parents for any reason.  Documentation should be submitted via regular mail to the  Director of Counseling/Disability Services Office, One Cumberland  Square, Lebanon, TN  37087 or, if you prefer, by E-mail at jkissell@cumberland.edu, or by faxing to 615-449-6047.

 


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Performance Evaluation
Performance Metrics: Compliance with federal mandate
Compliance with standard policy and procedure

Consequences: Fine
Further training
Loss of privileges
OCR visit

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Attachments
Authorization for Release of Information
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Service Animal Registration Form
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Testing Report
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Personal Belongings Policy for Testing Room
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Emotional Support Animal Policy and Forms
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Academic Accommodation Form
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Documentation for Emotional Support Animal
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Common Types of Disabilities and Examples of Accommodations
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Registration for Disability Services
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Seizure Response Plan
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Test Information and Adjustment Form
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Written Notice of Failure to Accommodate
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Subject Experts
The following may be consulted for additional information.
Dean of Students

Director of Counseling/Disability Services

Executive VP

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