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Financial and Physical Resources Committee
Info Sheet

Document Number: COMMITTEE-FPRC--102d Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 08/17/2012
Primary Author: VP of Business and Finance Status: Approved
Date Originally Created: 04/09/2012

List:
1.

Description


The Financial and Physical Resources Committee (FPRC) is charged with assessing and shepherding the finances, fundraising, and marshaling the University’s physical resources.


2.

By-Laws


2.1

Committee Composition


1. The FPRC will consist of members representing each of the academic schools of the University as well as representative staff and/or administrators with expertise in the areas of financial and physical resources that assure adequately informed representation of the University.  

2. The initial faculty representatives on the FPRC will be recommended by the Dean of the respective school and appointed by the Leadership Committee (LC).  The initial staff and/or administrator committee members will be appointed by the LC.  Subsequent school representatives will be recommended by the Dean of the respective school and appointed by the Leadership Committee (LC) in the fall of 2011 and at two year intervals afterward limited to two (2) consecutive terms.    Subsequent staff and/or administrator committee members will be appointed by the LC in the fall of 2011 and at four year intervals afterward with no term limits.   An exception is made at the initial appointment of all FPRC members in the spring of 2007 to serve through Summer 2011.  In cases where committee members vacate a position, special appointment will be made to fill the open position by the LC in consultation with the Dean of the respective school when replacing a school representative.

3. If a majority of the members of the FPRC vote to replace one of its members for failure to participate, they will report this to the appropriate Dean and to the Leadership Committee, and a replacement will be named.

4. The FPRC committee will operate with an internally elected Chair and Secretary. Elections for chair and secretary occur at the first fall meeting in years of new member appointment.

a. The chair-elect must be a continuing service committee member (having served at least one term previous). Special accommodations will be made in the case of a Chair’s resignation and a special election will be held to replace the chair.

b. The term of service as Committee Chair is two years.  A chair may serve no more than two consecutive terms in this position, but unlimited total terms as Committee Chair during his or her tenure as a Cumberland University employee.

i. The role of the Committee Chair is to communicate regularly with and take in advisement tasks recommended by the LC.  The committee chair will also invite the LC membership to Committee meetings when appropriate to facilitate the two bodies working in concert.

ii. The role of the Committee Chair is to communicate regularly with the Cumberland University President to present policies and recommendations made by the FPRC. The FPRC committee chair will also invite the LC membership to Committee meetings when appropriate to facilitate the two bodies working in concert

iii. The role of the Committee Chair is to guide the operations of the FPRC.

iv. The role of the Committee Chair is to ensure that proceedings of this committee’s works are appropriately communicated to the faculty.

c. The Committee Secretary, duly elected by the membership of the FPRC, will serve a two-year term.

i. The role of the Committee Secretary is to record, maintain, and appropriately post minutes for Committee meetings.  Minutes for Committee meetings will be presented to the FPRC membership and approved prior to posting for faculty and staff of the University.

ii. The role of the Committee Secretary is to aid in the preparation of correspondence outside of the Committee.

5. The FPRC will meet on a monthly schedule and when the circumstances deem it necessary.  Some of the activities of the committee may be handled on-line.

 


2.2

Role


1. The FPRC will evaluate university financial and physical resources to support student learning and research.

2. The FPRC will evaluate university financial and physical resources to support learning and research by the faculty and staff.

3. The FPRC will evaluate university financial and physical resources to support and sustain the general operations of the university.

4. The FPRC will communicate regularly and report its findings to the President of the University.

5. The FPRC will communicate regularly and report its findings to the Leadership Committee.

6. The FPRC will determine the status of the university’s compliance with SACS principles related to its charge.


2.3

University Committees Development


The FPRC shall be advisory to the Leadership Committee on the development of committees and subcommittees that will facilitate the assessments and improvements of the University.


2.4

Committee Guidelines and By-Law Interpretation


1. All decisions made by the FPRC will be made by a simple majority vote of the total membership.  No official business will be transacted without a quorum, a simple majority of the membership, present.

2. Within the constraints of the constitutional authority of the Board of Trustees, the FPRC shall be the final authority with regard to the interpretation of these bylaws, except in cases where there is a conflict with the Board of Trust bylaws.


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