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Document Number: COMMITTEE-ADMISSIONS--100d Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 08/17/2012
Primary Author: Executive Director of Enrollment Services Status: Approved
Date Originally Created: 04/09/2012

List:
1.

Description


The Cumberland University Admissions Committee meets regularly to review and discuss prospective student applicants that do not meet minimum admission criteria or who have special circumstances to be considered.


2.

By-Laws


2.1

Committee Composition


1. The CU Admissions Committee will consist of members that include representation from each of the academic schools of the University and representative staff and/or administrators with expertise in the area of admissions and course placement that insures adequately informed representation of the University.  The representatives will include, but not be limited to the following:  Vice President of Enrollment Management (Chair), Director of Admissions, Dean or Assistant Dean for Student Affairs, Director of Student Financial Services, Director of Institutional Research, Director of Records, Vice President of Academic Affairs, and a representative from the majority of the 5 University schools.

2. Each school representative on the CU Admissions Committee will be recommended by the Vice President of Enrollment Management and Student Affairs at the beginning of each academic year.  In cases where committee members vacate a position, special appointment will be made to fill the open position by the Vice President of Enrollment Management and Student Affairs.

3. School representative members of the CU Admissions Committee term of service is one year and has no term limits.

4. The CU Admissions Committee will operate with an internally elected Chair, and Secretary. The Vice President of Enrollment Management and Student Affairs will serve as Chair and a Secretary will be appointed at the first fall meeting in years of new member appointment.

a. Special Accommodations will be made in the case of a Chair’s resignation and a special election will be held to replace the chair.

b. The term of service as Committee Chair is unlimited.

i. It is the role of the Committee Chair to communicate weekly with and take in advisement tasks recommended by the LC.  The CU Admissions Committee Chair will also invite the LC membership to Committee meetings when appropriate to facilitate the two bodies working in concert.

ii. It is the role of the Committee Chair to communicate monthly with the Cumberland University President to present policies and recommendations made by the CU Admissions Committee.

iii. It is the role of the Committee Chair to guide the operations of the CU Admissions Committee.

iv. It is the role of the Committee Chair to ensure that proceedings of this committee’s works are appropriately communicated to the faculty.

c. The Committee Secretary will be elected by the membership of the CU Admissions Committee.  It is the role of the Committee Secretary to record, maintain, and appropriately post minutes for Committee meetings.  Minutes for Committee meetings will be presented to the CU Admissions Committee membership and approved prior to posting to the University.

i. It is the role of the Committee Secretary to aid in the preparation of correspondence outside of the Committee.

5. The CU Admissions Committee will meet on a bi-monthly (twice a month) schedule and when the circumstances deem it necessary.


2.2

Role


1. Review files of students who do not meet minimum University entrance criteria to determine admission status.

2. Provide caveats for admission that include but are not limited to sound educational and instructional philosophy.

3. Serves as the final appeal mechanism for a student who has been denied admission to the University because they do not meet the minimum criteria.


2.3

University Committee Development


The CU Admissions Committee shall be advisory to the Leadership Committee on the development of committees and subcommittees that will facilitate the assessments and improvements of the University.


2.4

Committee Guidelines and By-Law Interpretation


1. All decisions made by the CU Admissions Committee will be made by a simple majority vote of the members, as long as a quorum of voting members exists.  A quorum exists when a simple majority of voting members is participating in the decision.

2. Within the constraints of the constitutional authority of the Board of Trustees, the CU Admissions Committee shall be the final authority with regard to the interpretation of these bylaws, except in cases where there is a conflict with the Board of Trust bylaws.

3. Upon a majority vote by the CU Admissions Committee membership, amendment(s) may be made to the CU Admissions Committee by-laws.

 


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