To Home Page To Home Page
General Description
Policy Provisions
Performance Evaluation
Subject Experts
Textbook Policy

Document Number: BOOK--104 Revision #: 1.0
Document Owner: Date Last Updated: 11/03/2015
Primary Author: VP for Business and Finance Status: Approved
Date Originally Created: 07/20/2012

General Description

Information about Bookstore textbook policy relative to the ordering of academic material by faculty.


Delineation and definition of policy.


Academic Affairs, Faculty

Responsibility: Bookstore
VP of Business and Finance

Back to Top

Relevant Knowledge: In order to comply with this policy you should know:
Current University policy
Federal statutes

Terms and Definitions: Additional training

Corrective Action

Back to Top

Policy Provisions

University Vendor

The University will use a third party vendor, BBA Solutions, to provide and sell books and course materials.  BBA will provide options for new, used, and e-book rental books both in person at the beginning of each semester for approximately two weeks and online 24/7.  BBA will be responsible for all orders of books from vendors based on the textbook adoptions forms with ISBN numbers submitted by faculty.  By contract, faculty may neither order from vendors nor choose vendors for textbook orders.  BBA will provide book buyback at the end of each semester.  The manager of the CU Pride Store will serve as the liaison for obtaining textbook adoption forms from faculty submitting to BBA.


Book Order Deadlines

All faculty members must submit textbook and material requests for all courses offered by the following dates each year:


· On or before October 1 for the spring semester.

· On or before March 1 for the summer semester(s).

· On or before March 1 for the fall semester.


Orders should be submitted via the textbook order form found within the Cumberland University bookstore website, and attached to this policy.


Changes to Textbook Orders

No changes to textbook and material requests will be accepted after 45 days prior to the start of the upcoming semester.  Additional costs incurred due to changes such as expedited shipments or purchase and return cost of incorrect book adoption requests or incorrect ISBN numbers submitted will result in charges to the respective department for the cost of shipping as associated with receiving and returning the item(s) and/or the cost of shipping associated with the receipt of the item(s) plus the cost of all non-returnable item(s).



Desk Copy or Instructor Copy Requests

All requests for instructor materials should be sent to the administrative assistant for one’s respective school or requested directly from the publisher/vendor by the instructor. These items are often offered to the instructor at no charge to the university.


Central Custodian

Cumberland University’s Central Custodian for textbook adoptions is the Bookstore Manager. This individual is available to respond to any and all requests and/or inquiries regarding adoption information or textbook adoptions. Please direct all questions to


Information Availability

In conjunction with course listing publication to the CU website, and at least 45 days prior to the start of each semester, Cumberland University will have the following information provided to the bookstore sales website,, in accordance with the federal government requirements as outlined within the Higher Education Opportunity Act (HEOA).


· the title, author, International Standard Book Number, (ISBN), and edition of texts

· the required, recommended, and supplemental status of materials

· the section number of course

· the new, used, rental (if available), and retail price of the book


Edition Policy

Cumberland University encourages faculty members to use the same edition of a textbook for at least four semesters if possible, thus reducing the cost of textbooks for students.

Back to Top

Performance Evaluation
Performance Metrics: Compliance with federal mandate
Compliance with standard policy and procedure

Consequences: Loss of privileges
Further training

Back to Top

Textbook Adoption Form
Click to display Click to display

Back to Top

Subject Experts
The following may be consulted for additional information.
VP of Academic Affairs

VP of Business and Finance

Back to Top

This page created 01/20/2016 using Zavanta® version 7.3