This document describes the process by which changes to university courses, curriculum and academic policy are proposed, vetted, and approved.
Changes in curriculum, courses, or academic policy should normally be initiated by full-time faculty within the School that houses the academic program(s) to be affected by the proposed change. All proposed curriculum changes must be presented on a Curriculum Change Submission Form, or an Expedited Course/Curriculum change form depending on the extent of change. Copies of these forms are kept in the UCCCAP folder of the shared university drive. All documentation requested on the forms should accompany the proposal at each level of review.
All course or curriculum changes proceed through four levels of review as below.
Steps in the change process are as follows, detailed below:
A curriculum, course, or academic policy revision is initiated by a faculty member in consultation with the program head and dean of the School that houses the program. The proposal is reviewed by the School faculty in which the changes are applicable. |
If passed by the School faculty the proposal moves to one of two university-level curriculum committees for review.|
A proposal affecting undergraduate courses or curriculum is sent to the University Committee for Course Curriculum and Academic Policy (UCCCAP) for review. |
A proposal affecting graduate courses or curriculum is sent to the Graduate Council (GC) for review.|
If passed by UCCCAP or GC, proposals are presented to the Deans Council. Proposals must be approved by a majority vote by the Deans Council.|
If passed, proposals must be approved by the Vice President for Academic Affairs.|
Note that at each level of review all other review bodies are notified of the decisions made to facilitate effective University communication by the Committee chair or designee.
Details of steps in the change process are as follows:
Step 1: proposal initiation and School-level review. With the Program Director and School Deans support, course/curriculum changes are presented by the proposal initiator to the full-time Faculty of the School for review. Approval requires support from a two-thirds majority of faculty present in a quorum.
Changes may be initiated by the VPAA, Registrar, or University President or other member of the administration who also holds academic rank or background.
If changes initiated by a member of the administration are related to general academic policy they are to be reviewed at each level above the School.
If changes initiated by a member of the administration are specific to academic programs, the proposal must be coordinated with the program head and dean, and approved by faculty in the School that houses the specific programs referenced in the proposal.
tep 2: Review by university committees. Any proposal approved at the School level by faculty will be forwarded to one of the two university curriculum committees, either UCCCAP or GC, for review. Both committees are composed primarily of University faculty members. The full proposal and accompanying documentation and School minutes documenting the Facultys approval must accompany the submission to UCCCAP or GC. After careful consideration of the impact on the University and the benefits to students, UCCCAP or GC will approve or reject the proposal with a simple majority vote. The final decision of either committee will be communicated directly to the School Dean, proposal initiator, and the chair of Deans Council by the committee chair. B
y-laws for UCCCAP and GC should be kept on the shared university drive and govern all actions of these committees.|
Step 3: Deans Council. The VPAA will present the proposal to Deans Council for review. When possible, the proposal initiator should attend the portion of the meeting during which discussion of the proposal is scheduled. Approval or rejection is determined with a simple majority vote of the Deans Council. The final decision of Deans Council will be communicated directly to the School Dean, proposal initiator, and the chair of either UCCCAP or GC by the chair of the Deans Council.
By-laws for Deans Council should be kept on the shared university drive and govern all actions of the committee.|
Step 4: Office of Academic Affairs. The final decision for implementation of a curriculum, course or academic policy change lies with the Vice President of Academic Affairs (VPAA). If the VPAA approves and signs a curriculum change, members of the Office of Academic Affairs are to communicate the change to all units involved in the implementation of the approved change.
Expedited Course/Curriculum change:
Under certain instances an expedited curriculum change process may be more appropriate to utilize than the four-level review process. This process is to be utilized only in situations where the proposed curriculum change does not change the nature, scope, mission, or relationship of the entity to the University Mission. Examples for which the use of this process are appropriate include minor wording revisions of a Schools and/or Programs Mission, Goals, Learning Outcomes, and/or Objectives, as well as minor wording revisions of course descriptions. This process should not be used for changes in Missions, Goals, Learning Outcomes, Objectives, or Course descriptions that change the content/scope of the entity. Neither should it be used to introduce or delete courses or curriculum and/or to change credit hours for a course or program of study.
By submitting the Expedited Curriculum form to the chair of the UCCCAP committee, it is verified that the proposed curriculum/course change does not change the scope of the entity and has received majority approval within the governing School. If a proposal is deemed a significant change in scope or a conflict to the University Mission, it will be returned to the submitting School for Submission through the regular curriculum change proposal route of approval.