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General Description
Policy Provisions
Performance Evaluation
Subject Experts
Field Experience Personnel Compensation Policy

Document Number: SOEDU--109 Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 07/11/2013
Primary Author: Dean of the School of Humanities, Education, and the Arts Status: Approved
Date Originally Created: 03/07/2012

General Description

Information about compensation policy for field experiences personnel.


Delineation of policy information.



Responsibility: Academic Affairs
Business and Finance
Human Resources

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Relevant Knowledge: In order to comply with this policy you should know:
Current University policy

Terms and Definitions: Additional training

Corrective Action

Loss of privilege, general

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Policy Provisions

Field Experiences Personnel Compensation Policy

(policy drafted in Fall 2008, Approved by Faculty Senate and Dean’s Council 2009)



Coordinator of Field Experiences (CFE)

(CFE) is under most circumstances considered a minimum of a 9-hour course load. CFE is considered a 3-credit load for the work involved in overseeing interviews, evaluating student teacher candidates at Teacher Education Program Phase I & II interviews, and arranging placements. In detail, Coordinating Field Experiences involves:

· working with Associate Dean to ensure the collection of data, including reviewing transcripts of applicants,

· disseminating and organizing dispositions ratings,

· collecting interview ratings,

· ensuring background checks and praxis scores are on file,

· other data-related tasks;

· maintenance of  database of cooperating teacher evaluations;

· evaluate student teachers and provide P/F grades for courses;

· maintaining currency of livetext documents, rubrics, and portfolios for student teaching;

· hiring, training, and mentoring supervisors (if any);

· arranging TEP I and II interviews;

· organizing interview committees;

· evaluating candidate portfolios and organizing additional reviewers as needed;

· evaluating TEP candidates’ folders;

· placing field experience candidates and student teachers with cooperating teachers;

· building and maintaining relationships with local school administrators and teachers;

· collecting and maintaining field experience activity reports (pre-student teaching) from instructors of field experience courses;

· teaching seminars under the guidelines below.


The CFE also typically teaches one or more seminars and supervises student teachers, for which they are compensated for additional courses as described below.


Licensure Officer

The Licensure Officer maintains and submits all records for licensure in cooperation with the CFE.


Seminars are to be limited to 12 participants per section. Student teaching is a 12-hour course in Cumberland’s catalog. Each program had a special student teaching course number (for example, History/Economics with teacher licensure, English with Teacher Licensure, and Special Education - Modified all have different student teaching course numbers, but may all be in one seminar). In small seminars, there will be student teachers enrolled under different course numbers. Thus, while a seminar might have 12 students enrolled, there might be five different course numbers (all bearing 12 credits). This leads to a high course load on the faculty member’s roster.


Additional seminar instructors may be hired when the number of student teachers exceeds 20. If the number of student teachers is more than 12 but less than 20, the CFE may teach seminars, dividing the group into two sections. CFE is compensated for one course for each seminar section they teach.



When possible (depending on numbers), seminar sections are to be organized by content area, grade level, or geography of placements. Seminar instructors are compensated for a 3-credit course; if they are not full-time faculty they receive adjunct pay.



Supervisors are hired to assist in the work of mentoring student teachers in their placements. Supervisors are expected to:

· visit with each cooperating teacher at the beginning of each placement;

· assess lesson plans for each observation (2);

· observe student teachers according to the coordinator’s plan (2);

· assist the student teacher with the evidence of student learning assessment project;

· act as liaison between student teacher and school, or university if necessary;

· enter all data and report to seminar instructors and CFE.


Supervisors should have demonstrated experience or experience in the content area of the student teachers they supervise. The exception to this is the CFE, who may be required to supervise students from content areas in which he or she has no specific training or experience . Each supervisor is given credit for a 3-hour course for each group of five student teachers they directly oversee. If the CFE chooses to supervise student teachers, they should be given credit for a third course (over and above those associated with being the CFE and teaching seminar).


When enrollment is not evenly divisible by five, the share will be divided at the discretion of the CFE and the supervisor(s) is reimbursed on a per-visit basis pro-rated from the adjunct pay as such: 5 students, 6 visits per student per semester = 30 visits; Adjunct pay/30 = cost per visit. (Currently at $1,950 per course, the per-visit compensation is $65).


Other University Policies (as of Fall 2008)

· Tennessee State University: 4 Student teachers = 3 credits, adjunct pay.

· Belmont University: 5 STs = one 3-credit course load.

· Lipscomb University: 1 credit hour per Student teachers; $125 per Student teachers, but 5 visits per each 7-week placement. Credits and compensation “standard” for Davidson Co.

· Peabody College, Vanderbilt University: No equivalent to Coordinator position, but someone there does fill the role to a limited extent and is paid as a “lecturer” with a negotiated salary. Faculty supervise as part of their load; adjuncts are generally paid based on the number of ST's that they are supervising. They use many doc students to supervise student teachers. Doc students also supervise practica and internships as part of their assistantships.

· MTSU: 4 ST’s = 3 credit course load paid at regular rate. Coordinator position is given release time if regular faculty, or someone is hired at Adjunct rate. Each department that does any sort field of experience hires their own supervisor; N doesn’t usually exceed 10-12 ST’s.


The CFE is expected to have had experience with school-aged populations in instructional settings.



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Performance Evaluation
Performance Metrics: Compliance with standard policy and procedure

Consequences: Further training
Loss of privileges

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Subject Experts
The following may be consulted for additional information.
Dean of the School of Humanities, Education, and the Arts

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