Student Right-to-Know Annual Reporting
Process

Document Number: RIGHTTOKNOW--001pr Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 07/11/2013
Primary Author: Executive VP Status: Approved
Date Originally Created: 05/25/2012

General Description Process Overview Process Steps or Stages
Performance Metrics Subject Experts Regulations

General Description
Description / Scope:

Information about the Student Right-to-Know annual verbiage relative to federal mandate.


When Performed:

Annually


Responsibilities: Administration
Executive VP

Terms and Definitions: Additional training

Corrective Action

Back to Top Back to Top

Process Overview
1.

Student Right-to-Know

2.

Compliance Methods

3.

Annual Security Report

4.

Required Institutional Information

Back to Top Back to Top

Process Steps or Stages
1.

Student Right-to-Know


What happens:

The Student Right to Know Act requires an institution that participates in any student financial assistance program under Title IV of the Higher Education Act of 1965 (as amended) to disclose information about graduation rates to current and prospective students. Institutions that award athletically-related student aid are also required under the Student Right to Know Act data related to the institution’s student population and student-athlete graduation rates to potential student-athletes, their parents, coaches, and counselors.

 

To ensure students, faculty and staff may be informed members of the campus community and in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Cumberland University publishes statistics regarding crimes reported as occurring on campus and on adjacent public property. Security, the Executive Director of Facilities and Safety and the Office of the Executive Vice President compile data regarding crimes reported on campus and by the Lebanon and Wilson County law enforcement agencies, maintaining statistics in accordance with definitions used in the FBI's uniform crime reporting system.

 

A detailed safety and security report is distributed to all current students and employees by October 1 each year. Representatives of Security, the Executive Director of Facilities and Safety and the Office of the Dean of Students compile reports received from CU students, faculty, staff, visitors, the Office of Residence Life and the Lebanon and Wilson County police departments. All current employees and all currently enrolled students receive the security report booklet via electronic methods. The data is also made available on the Cumberland University website (see safety and security report link above). Detail of the report can be provided by the Executive Vice President, Security, the Executive Director of Facilities and Safety or the Office of the Dean of Students.

 

The safety and security report reflects incidents that were reported as occurring on CU property, in CU facilities, on property controlled by recognized student organizations and on public property within the same reasonably contiguous geographic area of the institution (e.g., a sidewalk or street adjacent to campus).

 

In compliance with the Clery Act, college professional counselors are not required to inform Security, the Executive Director of Facilities and Safety or the Office of the Dean of Students about crimes brought to their attention by clients but, on a case-by-case basis, may voluntarily elect to provide information. Such reporting is encouraged, and if made, is included in published crime data. Occasionally, a student engages in criminal activity off campus. If such behavior is reported to Security, the Executive Director of Facilities and Safety or the Office of the Dean of Students by the Lebanon or Wilson County police departments or another source, the matter is reviewed and responded to in accordance with judicial procedures described in the CU Student Handbook. Similarly, violations of laws committed by faculty or staff are also subject to disciplinary action, as described in employee handbooks.

 

The Campus Sex Crimes Prevention Act requires institutions of higher education to issue a statement advising the campus community where persons may obtain law enforcement agency information provided by a state concerning registered sex offenders. The Act also requires sex offenders already required to register in a state to provide notice of each institution of higher education in that state at which the person is employed, carries on a vocation or is a student. In Tennessee, convicted sex offenders must register with the Sex Offender and Crimes Against Minors Registry maintained by the Tennessee Department of State Police. In accordance with the law, information concerning offenders registered may be disclosed to any person requesting information on specific individuals. For more information and to submit requests, please see the Tennessee State Police website.

 

All incidents of sexual offense are assumed to manifest evidence of gender bias. No other reported incidents or arrests manifested evidence that the victim was intentionally selected because of the victim's actual or perceived race, gender, religion, sexual orientation, ethnicity or disability.

 

Forcible sex offenses include any sexual act committed forcibly, against a person's will or where the victim is incapable of giving consent. Both "acquaintance rape" and "stranger rape" would be included in this category. Non-forcible sex offenses include incest and statutory rape.

 


Who Performs / Responsibility:

Administration


Requirements:

Policy and Procedure Handbook


2.

Compliance Methods


What happens:

CU must distribute annually to all enrolled students a notice of the availability of the information required to be disclosed. The notice must list and briefly describe the information and tell the student how to obtain the information.

 

An institution may satisfy any requirement to disclose information by posting to an Internet Web site. The following rules apply when reporting required information on the web:

· Information disclosed to students by posting on an Internet Web site must be preceded by the notice described above. The notice must also include:

· The exact electronic address at which the information is posted.

· A statement that the institution will provide a paper copy of the information upon request.


Who Performs / Responsibility:

Administration


Requirements:

Policy and Procedure Handbook


3.

Annual Security Report


What happens:

Enrolled Students must receive notice of the availability of the security report, the exact electronic address and a statement that the institution will provide a paper copy of the information upon request.

 

Current employees must receive a notice that includes a statement of the report's availability, the exact electronic address at which the report is posted, a brief description of the report's contents and a statement that the institution will provide a paper copy of the report upon request.

 

Prospective students and prospective employees must receive a notice that includes a statement of the security report's availability, the exact electronic address at which the report is posted, a brief description of the report's contents and a statement that the institution will provide a paper copy of the report upon request.

 

CU must make available to enrolled students, prospective students and the public, athletic program participation rates and financial support data. Enrolled students are to receive a notice of the reports availability, including the exact electronic address at which the report is posted, a brief description of the report's contents and a statement that the institution will provide a paper copy of the report upon request. It is not acceptable to post to an Internet site for use by prospective students.


Who Performs / Responsibility:

Administration


Requirements:

Policy and Procedure Handbook


4.

Required Institutional Information


What happens:

Institutional information that the institution must make readily available upon request to enrolled and perspective students includes, but is not limited to:

 

The cost of attending the institution including:

· Tuition and fees charged to full-time and part-time students

· Estimates of costs for necessary books and supplies

· Estimates of typical charges for room and board

· Estimates of transportation costs

· Any additional cost of a program in which a student is enrolled or expresses a specific interest

 

Any refund policy with which the institution is required to comply for the return of unearned tuition and fees or other refundable portions of costs paid to the institution procedures for officially withdrawing from the institution:

· A summary of requirements for return of Title IV grant or loan assistance

· The academic program of the institution including:

* Current degree programs and training programs

* Physical facilities which relate to the academic program

* Faculty and other instructional personnel

* Names of associations, agencies or governmental bodies that accredit, approve, or license the institution and its programs, and the procedures by which documents describing that activity may be reviewed

 

The institutions must make available for review to any enrolled or prospective student, upon

request, a copy of the documents describing the institution's accreditation, approval or licensing:

· A description of any special facilities available to disabled students

· A statement that the student's enrollment in a program of study abroad approved for credit by the home institution may be considered enrollment at the home institution for the purpose of applying for assistance under the title IV, HEA programs

· Completion and Graduation Rates

· Institutional Security Policies and Crime Statistics

· Athletic Program Participation Rates and Financial Support Information


Who Performs / Responsibility:

Administration


Requirements:

Policy and Procedure Handbook


Back to Top Back to Top

Performance Metrics
Metrics: Compliance with federal mandate
Compliance with standard policy and procedure

Back to Top Back to Top

Subject Experts
The following may be consulted for additional information.
Executive VP

Back to Top Back to Top

Regulations
This document pertains to the following regulations:
federal mandate
University governance

Back to Top Back to Top

This page created 10/30/2014 using Zavanta® version 6.0