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General Description
Policy Provisions
Subject Experts
Room Assignments

Document Number: RESLIFE--133 Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 06/20/2014
Primary Author: Director of Residence Life and Greek Affairs Status: Approved
Date Originally Created: 11/09/2011

General Description

Policy on room assignments for residence halls


Delineation of policy


Students, Residence Life

Responsibility: Residence Life
Executive Director of Facilities and Safety
Executive VP

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Relevant Knowledge: In order to comply with this policy you should know:
Current University policy

Terms and Definitions: Additional training

Corrective Action

Loss of privilege, student

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Policy Provisions

New Student Room Assignments

All new, incoming students are assigned at the discretion of the Director of Residence Life, provided the student has completed a residence life application. The Director will use the student’s residence life application to assign roommates and honor specific requests when circumstances provide an available avenue.

Incoming students should have their residence life application completed and all necessary fees paid in the Business Office by March 1 for priority assignment.

No assignments will be made until the residence life application and payment of fees has been completed.



Returning Student Room Assignments

a. During the spring semester of the current academic year, room selection for the following fall semester occurs via the annual Lottery Process and Room Selection, with priority based on class standing and if a $200 deposit is on file with the Business Office. Academic and discipline records may affect a student’s priority status and room assignment.

b. Any current residential student who does not go through room selection will be sent a questionnaire to complete so they may indicate if they are leaving Cumberland at the end of the term, returning to Cumberland but living off-campus, or are returning and need housing.  The completion date of the form will base assignment on availability and/or start the waitlist for returning students.

c. Any student who goes through Lottery Process and Room Selection and does not have a schedule by May 1 will have their residence life assignment dropped. The student will be added to the Residence Life Waiting List once a schedule was in place. Assignment will be based on available space and order in waiting list.

I. Any student who is pursuing a nursing degree and who is awaiting acceptance into the nursing program will have their assignment held until a decision is made on their acceptance or denial for the program.  If denied, Residence Life will work with the student within seven (7) days to determine how the assignment will be handled.

d. Any student who goes through Lottery Process and Room Selection and is not official with the University’s Business Office by the close of the business day on July 31 will have their residence life assignment dropped. Student would be assigned based on available space and/or order on waiting list if the student seeks to re-apply to residence life after being dropped.


If student is selected for Financial Aid verification and all documents requested by Financial Aid are received by June 15, the student’s residence life assignment will be kept.


e. Any student academically suspended/dismissed following the spring semester will have their residence life assignment dropped for the upcoming fall. Once the registrar’s office receives an appeal letter, the student will be placed on a waiting list for the fall semester.  The student will not be assigned space until their appeal has been approved.



Cancellation Fee

After the close of the business day on August 1, any student (new or returning) who drops their residence life assignment will be subject to a $50 cancellation fee.



Final Word

The Director of Residence Life has the final word on where a student will live for an upcoming semester.


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Subject Experts
The following may be consulted for additional information.
Director of Residence Life and Greek Affairs

Executive VP

Executive Director of Facilities and Safety

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