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General Description
Policy Provisions
Subject Experts
Keys and Student ID Card

Document Number: RESLIFE--123 Revision #: 1.0
Document Owner: Date Last Updated: 11/03/2015
Primary Author: Director of Residence Life and Greek Affairs Status: Approved
Date Originally Created: 11/09/2011

General Description

Policy on keys and student ID cards in residence halls


Delineation of policy


Students, Residence Life

Responsibility: Residence Life
Student Life
Safety and Security

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Relevant Knowledge: In order to comply with this policy you should know:
Current University policy

Terms and Definitions: Additional training

Corrective Action

Loss of privilege, student

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Policy Provisions

Keys and Student ID Cards

Hall entry and room keys are issued on arrival. Locks and keys will be changed when considered necessary by the Residence Life staff, security personnel, and/or the Vice President for IT, Campus Services, and Security. Regulations concerning the use of keys include:


· Loss of an entry key requires a charge of $50

· Loss of a room key requires a charge of $50

· Duplication of any key will result in a fine of $25 and disciplinary action

· Irresponsible use of keys or ID cards, such as lending the key or card to another person, will result in disciplinary action

· The Office of Residence Life should be notified immediately when a key is lost

· If keys are lost or not surrendered upon check-out, the room lock will be changed and a new key will be issued. A re-coring fee of $100 will be charged to the resident.

· Tampering with room door locks such as pin locking, will be assessed a $100 charge, plus resulting damage charges


You will be issued a University Identification Card upon arrival your first semester. You are expected to hold onto this card for the duration of your time at Cumberland University. You may be asked to present it at any time by a University official. Your ID card serves as your access to enter various venues, verify your identity, and serve as your meal and library card.


Replacement cost for a lost ID is printed in the most current Cumberland University Register, payable in the Business Office. Damaged cards may be replaced free if the damaged card is brought to the Office of Residence Life.


Also see STUD-124 and STUD-141.

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Subject Experts
The following may be consulted for additional information.
Director of Residence Life and Greek Affairs

Vice President for IT, Campus Services, and Security

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