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General Description
Requirements
Policy Provisions
Performance Evaluation
Subject Experts
Destruction
Policy

Document Number: REDFLAG--107 Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 08/17/2012
Primary Author: Executive VP Status: Approved
Date Originally Created: 12/15/2011

General Description
Description:

Information about destruction of records relative to Red Flags Identity Theft Policy.


Purpose:

Delineation of policy.


Scope:

All faculty, staff, students, and administrators


Responsibility: Administration
Executive VP
VP of Business and Finance

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Requirements
Relevant Knowledge: In order to comply with this policy you should know:
Current University policy
Federal statutes
Standard company policies
Standards of good practice
State statutes

Terms and Definitions: Additional training

Corrective Action

Loss of privilege, general

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Policy Provisions
1.

Destruction


1.1

Hard Copy Destruction


All hard copy CSI will be shredded when it no longer has a legitimate business use.

 


1.1.1

In-house storage awaiting sDirector of Human Resourcesedding


1. Is the responsibility of every department.

 

2. Hard copy material waiting to be shreded will be maintained in locked and secured boxes labeled “Confidential Shred Material.”

 


1.2

Destruction service providers


All destruction service providers must comply with the service provider oversight policies in this Identity Theft Prevention Policy.

 


1.2.1

Destruction service providers


1. All destruction service providers must be National Association of Information Destruction, Inc. (NAID, Inc) Certified.

 

2. The University must be provided a certificate of destruction every time material is released to be destroyed.

 


1.3

Soft Copy Destruction


All computers, telecommunications, or electronic devices must be “sanitized” or “wiped” clean before being sold, donated, or discarded. A member of senior management or an Information Technology professional is designated for this function.

 


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Performance Evaluation
Performance Metrics: Compliance with standard policy and procedure
Compliance with federal mandate

Consequences: Further training
Loss of privileges

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Subject Experts
The following may be consulted for additional information.
Executive VP

VP of Business and Finance

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