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General Description
Requirements
Policy Provisions
Performance Evaluation
Subject Experts
Miscellaneous Policies--Facilities Scheduling and Fees
Policy

Document Number: HR--180 Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 07/11/2013
Primary Author: Assistant VP and University Planner Status: Approved
Date Originally Created: 01/24/2012

General Description
Description:

Information about facilities scheduling and fees relative to HR policy.


Purpose:

Delineation of policy.


Scope:

All faculty, staff, students, and administrators


Responsibility: Administration
Executive Director of Facilities and Safety

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Requirements
Relevant Knowledge: In order to comply with this policy you should know:
Current University policy

Terms and Definitions: Loss of privilege, general

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Policy Provisions
1.

Facilities Scheduling and Fees


Facility Scheduling

All University facilities shall be scheduled through the Associate Vice President for Strategic Affairs. This is to include all events held on the campus of Cumberland University. In keeping with the policy on Space Management, spaces for courses are to be assigned by the Registrar and office space assigned by the Executive Director of Facilities and Safety. Both classroom and office spaces are to be placed on the Master Facilities Schedule as per this policy.

 

It is recognized that many areas throughout the campus have “primary” uses, i.e. athletic fields, fine arts studios, classrooms, etc. Every effort will be made to consult those individuals with primary usage prior to scheduling of other events. Primary users will have priority; however, this use must be placed on the Office of Administration's Master Facilities Schedule to receive priority. Those events not placed on the Master Facilities Schedule will be considered unofficial and may be bumped by properly scheduled events.

 

Facility Use Fees

The use of Cumberland University facilities will be subject to standardized fees to offset cost. A list of standardized fees will be established by the Associate Vice President for Strategic Affairs and will be made available to those interested in scheduling facilities of the University.

 

Events of the institution and its recognized organizations will be exempt from the facility use fee, provided revenue is not generated directly from the event. Revenue-generating events will be subject to a facility fee. All clients external to the institution will likewise be subject to a facility fee. Specific exceptions must be approved in writing by the Associate Vice President for Strategic Affairs.


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Performance Evaluation
Performance Metrics: Compliance with standard policy and procedure

Consequences: Loss of privileges

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Subject Experts
The following may be consulted for additional information.
Assistant VP and University Planner

Director of Human Resources

Executive Director of Facilities and Safety

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