Facility Scheduling

All University facilities shall be scheduled through the Associate Vice President for Strategic Affairs. This is to include all events held on the campus of Cumberland University. In keeping with the policy on Space Management, spaces for courses are to be assigned by the Registrar and office space assigned by the Vice President for Administration. Both classroom and office spaces are to be placed on the Master Facilities Schedule as per this policy.

 

It is recognized that many areas throughout the campus have “primary” uses, i.e. athletic fields, fine arts studios, classrooms, etc. Every effort will be made to consult those individuals with primary usage prior to scheduling of other events. Primary users will have priority; however, this use must be placed on the Office of Administration's Master Facilities Schedule to receive priority. Those events not placed on the Master Facilities Schedule will be considered unofficial and may be bumped by properly scheduled events.

 

Facility Use Fees

The use of Cumberland University facilities will be subject to standardized fees to offset cost. A list of standardized fees will be established by the Associate Vice President for Strategic Affairs and will be made available to those interested in scheduling facilities of the University.

 

Events of the institution and its recognized organizations will be exempt from the facility use fee, provided revenue is not generated directly from the event. Revenue-generating events will be subject to a facility fee. All clients external to the institution will likewise be subject to a facility fee. Specific exceptions must be approved in writing by the Associate Vice President for Strategic Affairs.