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General Description
Requirements
Policy Provisions
Performance Evaluation
Subject Experts
Media Relations
Policy

Document Number: EMER--106 Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 07/11/2013
Primary Author: Executive Director of Facilities and Safety Status: Approved
Date Originally Created: 02/13/2012

General Description
Description:

Information about media relations relative to emergency services policies and procedures.


Purpose:

Delineation of policy.


Scope:

All faculty, staff, students, and administrators


Responsibility: Communications and Public Relations
Emergency Services
Executive Director of Facilities and Safety

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Requirements
Relevant Knowledge: In order to comply with this policy you should know:
Current University policy
Standards of good practice
Standard company policies

Terms and Definitions: Additional training

Corrective Action

Loss of privilege, general

Termination

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Policy Provisions
1.

Media Relations


The University has three basic guidelines to observe in crisis situations:

1. Only the President or his designee and the Executive Director of Communications will meet or talk with the media.

2. Only factual information is released. Absolutely no speculation is to be offered.

3. No information will be released that is specific to students, faculty, or staff that results in a breach of privacy until all legal guidelines for such release have been satisfied.

 

Other Guidelines:

1. All university personnel are notified to report emergencies or issues likely to generate public disclosure or widespread campus and/or community interest to the Executive Director of Facilities and Safety. All university personnel reporting such situations should be reminded not to speak to anyone, especially the media, on behalf of the university.

2. The President and other top administrators are informed immediately of these situations. Complete details are made available to them, including what it is, how it began, who is involved, what is happening now and what help has been called for.

3. The President, the Executive Director of Facilities and Safety, and appropriate members of the university community who are involved in the situation shall confer to decide on the appropriate action.

4. All calls from the media are referred directly to the Executive Director of Communications.


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Performance Evaluation
Performance Metrics: Compliance with standard policy and procedure

Consequences: Further training
Job Termination
Loss of privileges

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Subject Experts
The following may be consulted for additional information.
Executive VP

Executive Director of Facilities and Safety

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