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Info Sheet

Document Number: COMMITTEE-LERC--104d Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 08/17/2012
Primary Author: Executive VP Status: Approved
Date Originally Created: 04/09/2012

List:
1.

Description


The Library and Educational Resources Committee (LERC) is charged with evaluating the university’s resources to support the research and learning of students, faculty, and staff.


2.

By-Laws


2.1

Committee Composition


1. The LERC will consist of members representing each of the academic schools of the University as well as representative staff and/or administrators with expertise in the areas of library, technology, and educational resources.

2. The initial representatives on the LERC will be recommended by the Dean of the respective school and appointed by the Leadership Committee (LC).  The initial staff and/or administrator committee members will be appointed by the LC.  Subsequent school representatives will be recommended by the Dean of the respective school and appointed by the LC during the spring semester of odd years beginning Spring 2011.  Likewise, subsequent staff and/or administrator committee members will be appointed by the LC in the spring of odd years beginning Spring 2011.  In cases where committee members vacate a position or are voted out (See 1.4), special appointment will be made to fill the open position by the LC.

3. The initial representatives on the LERC will serve through Summer 2011.  Subsequently, the term of service for school representative members is two years, and representatives are limited to four consecutive terms.  Staff/administrator committee members have a term of service of four years and have no term limits.

4. If a majority of the members of the LERC vote to replace one of its members for failure to participate, they will report this to the appropriate Dean and to the Leadership Committee, and a replacement will be named.

5. The LERC committee will operate with an internally elected Chair and Secretary. Elections for chair and secretary occur at the first fall meeting in years of new member appointment.

a. The chair-elect must be a continuing service committee member (having served at least one term previous). Special accommodations will be made in the case of a Chair’s resignation and a special election will be held to replace the chair.

b. The term of service as Committee Chair is two years.  A chair may serve no more than two consecutive terms in this position, but unlimited total terms as Committee Chair during his or her tenure as a Cumberland University employee.

i. The role of the Committee Chair is to communicate regularly with and take in advisement tasks recommended by the LC.  The committee chair will also invite the LC membership to Committee meetings when appropriate to facilitate the two bodies working in concert.

ii. The role of the Committee Chair is to communicate regularly with the Cumberland University President to present policies and recommendations made by the LERC.

iii. The role of the Committee Chair is to guide the operations of the LERC.

iv. The role of the Committee Chair is to ensure that proceedings of this committee’s works are appropriately communicated to the faculty.

c. The Committee Secretary, duly elected by the membership of the LERC, will serve a two-year term.  

i. The role of the Committee Secretary is to record, maintain, and appropriately post minutes for Committee meetings.  Minutes for Committee meetings will be presented to the LERC membership and approved prior to posting for faculty and staff of the University.

ii. The role of the Committee Secretary is to aid in the preparation of correspondence outside of the Committee.

6. The LERC will meet on a monthly schedule and when the circumstances deem it necessary.  Some of the activities of the committee may be handled on-line.


2.2

Role


1. The LERC will evaluate university resources to support student learning and research.

2. The LERC will evaluate university resources to support learning and research by the faculty and staff.

3. The LERC will communicate regularly and report its findings to the President of the University.

4. The LERC will communicate regularly and report its findings to the Leadership Committee.

5. The LERC will determine the status of the university’s compliance with SACS principles related to its charge.


2.3

University Committees Development


The LERC shall be advisory to the Leadership Committee on the development of committees and subcommittees that will facilitate the assessments and improvements of the University.


2.4

Committee Guidelines and By-Law Interpretation


1. All decisions made by the LERC will be made by a simple majority vote of the total membership.  No official business will be transacted without a quorum, a simple majority of the membership, present.

2. Within the constraints of the constitutional authority of the Board of Trustees, the LERC shall be the final authority with regard to the interpretation of these bylaws, except in cases where there is a conflict with the Board of Trust bylaws.

3. Upon a majority vote by the LERC membership, amendment(s) may be made to the LERC bylaws.


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