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General Description
Process Overview
Process Steps or Stages
Performance Metrics
Subject Experts
Athletic Certification Process

Document Number: ATHL--100pr Revision #: 1.0
Document Owner: Executive VP Date Last Updated: 08/17/2012
Primary Author: Director of Athletics Status: Approved
Date Originally Created: 02/02/2012

General Description
Description / Scope:

The purpose of this athletic certification process is to make clear that all student-athletes are certified to compete each semester. A primary goal is to make the process systematic and consistent. All student-athletes must be approved by the Compliance Officer, Faculty Athletic Representative and Director of Athletics before competition.


When Performed:

End of semester

Responsibilities: Academic Affairs

Terms and Definitions: Additional training

Corrective Action

Loss of privilege, general

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Process Overview


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Process Steps or Stages


What happens:

1. Compliance Officer sends to each head coach the Verified for Eligibility Form


Team Chart Includes:

· List of Students Names

· Cleared by the NAIA Clearinghouse

· Students Previous Seasons of Competition

· Date of first practice

· Date of first team competition (including scrimmages)

· Deadline for return of completed forms by August 1st and December 1st

· Coach and Compliance Officer signs off on the roster before competition


2. Coach completes team chart and returns to Compliance Officer by deadline date


Coach Completes:

· Complete information for returning students

· Delete students who are not returning

· Add names and information of new students

· Have a face to face meeting with the Compliance Officer


3. Compliance Officer and Certifying Official Work


· NAIA Official Eligibility Certificate Form for each team

· Certificate of Clearance Form for each team with names typed in

· Transfer Eligibility Form

· Hardship Request


4. Signatures


· Compliance Officer is responsible for having students sign Certificate of Clearance

· When all forms are completed and signed by the Coach, Compliance Officer, FAR and AD then student-athletes will be able to compete

· 10 day window to recertify student-athletes between semester who compete in both semesters

· No coach can certify any student-athlete for competition


Who Performs / Responsibility:

Athletics, Academic Affairs


Policy and Procedure Handbook

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Performance Metrics
Metrics: Compliance with standard policy and procedure

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Subject Experts
The following may be consulted for additional information.
Director of Athletics

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This document pertains to the following regulations:
University governance

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